Planning a data platform, analytics system, or AI solution? Our team can help design scalable architectures and deliver production-ready solutions tailored to your business.
Client context
The Academy of Music in Bydgoszcz is an internationally recognized university attracting students from around the world to pursue artistic education across multiple disciplines. Its unique educational model, shaped by the specifics of training musicians, creates non-standard administrative and financial processes that differ significantly from typical academic institutions.
The challenge
The Academy operated across multiple systems that were not designed to work together, creating fragmented workflows and limited visibility into core processes.
Due to the unique structure of its operations, standard off-the-shelf solutions were not sufficient. Business and accounting processes required a level of flexibility and customization that existing tools could not provide.
As a result, data had to be collected and processed manually, which was time-consuming and made reporting slow and often impractical for decision-making.
What it took to deliver results
To improve efficiency and control, the Academy needed a system that could:
- structure and standardize business and accounting workflows
- integrate multiple existing systems into a unified environment
- centralize access to data across departments
- automate document and information flows
- enable reliable and timely reporting
The goal was to transform fragmented processes into a consistent and manageable system.
The solution
A dedicated workflow platform was developed based on an Enterprise Service Bus (ESB) architecture, enabling seamless integration between previously disconnected systems. The implementation began with a detailed business analysis and requirements definition, followed by the design of optimized information and document flows. Existing systems were integrated into a unified structure, while missing components were developed to complete the overall platform.
This approach allowed the Academy to retain existing tools while introducing a consistent and structured workflow layer across the organization.
The platform is built using integration-focused technologies:
- .NET Core for backend services and workflow logic
- PostgreSQL for data storage
- Angular for the user interface
- Docker for containerization and deployment
- Jasper Server for reporting and BI
How it works
The platform connects multiple systems into a single, coordinated workflow environment.
Information flows are standardized and automated, reducing the need for manual intervention and improving consistency across processes.
Data from different sources is consolidated, making it accessible for reporting and analysis.
As workflows are executed within the system, information is updated in real time, providing a reliable and up-to-date view of operations.
Impact on operations
The introduction of structured workflows improved how business and accounting processes are managed across the organization.
Automation reduced manual effort, while integration between systems improved consistency and reduced errors.
Teams can now access and process information more efficiently, supporting smoother day-to-day operations.
Business impact
The platform delivered measurable improvements across key areas:
- Centralized data across systems, eliminating fragmentation
- Automated workflows, reducing manual work and errors
- Faster and more reliable reporting, supporting decision-making
- Improved process transparency, enabling better control
- Increased operational efficiency, across departments
We’ll review your goals, technical constraints, and opportunities to design a solution that fits your organization.
